Privileges: Not Just for CEOs

Once an Enterprise Content Management system is implemented, it is important to be able to restrict or grant privileges based on an employee’s role in the company. Like we discussed previously, it is important to share and leverage knowledge with a company, but it is also vital to keep sensitive information from leaking.


Imagine you are an investment bank. Now think about a first-year desk jockey you just hired. As a firm, you want him to learn as much as possible, but when he performs an enterprise-wide search, should Lloyd Blankfein's emails show up? Probably not. And the opposite is true as well; it is important for managers, lawyers, C-levels, and compliance officers to be able to access data across the enterprise. 


In this case, low-level or divisional employees need to be restricted in both horizontal and vertical access to data. Without a system to enforce privilege levels on a granular level, an ECM solution will be inherently useless. If there is a checkbox item to include whenever evaluating an ECM solution, this would be a vital one to include.


I'm not sure about everyone else, but ZL's Unified Archive allows you to use your Active Directory from Exchange, the store of information defining the organization virtually, to assign roles and privileges across the enterprise. ZL ensures that you control who can have access to the right data.